Western Filament, Inc. Purchasing Terms and Conditions
Western Filament, Inc. Purchasing Terms and Conditions
1.0 Purpose:
This document establishes quality assurance requirements for all supplies ordered
under the Purchase Order, of which this document is part, to assure that such supplies
conform to the required levels of Quality.
2.0 General Requirements:
2.1 Documentation:
A. Certification/Documents- Seller shall furnish all certifications/documents
required by the Purchase Order.
B. Sub-Tier Certifications/Documents- Seller is responsible for obtaining,
identifying and furnishing certifications/documents from sub-tier suppliers
when such certifications/documents are required by the Purchase Order.
C. Western Filament, Inc. Acceptance- Western Filament, Inc. may refuse
to accept products delivered under the Purchase Order if Seller fails to
submit the certifications/documents, test data, or reports required by
Purchase Order.
D. Retention of Records- Unless otherwise stated on the Purchase Order per
customer requirements, the seller shall retain objective evidence, including
records of inspections, tests, and certifications performed in the course of
manufacturing, testing, processing, inspecting, preserving, packaging and
shipping of items on the Purchase Order for a minimum of ten (10) years
upon completion of the order. *Note: Electronic records have the same
requirements, controls, and retention as paper records.
2.2 Delivery:
Seller is required to assure delivery of parts in accordance with the required
delivery date specified on the Purchase Order. The delivery date specified on
the Purchase Order is the date that the items are expected on our dock, and not
the ship date.
2.3 Supplier Corrective Action Requests (SCAR):
When a quality issue exists, Purchasing will request corrective action from the
Seller. Such requests require timely and detailed responses.
2.4 Hazardous and Time Sensitive Materials:
Any materials supplied under the Purchase Order that have a specific shelf life
and are within 75% of the expiration when received on our dock, will be
rejected and returned to the Seller, at the Seller’s expense.
WFI Purchasing Terms & Conditions Rev. 3 / MR 2025-05-082.5 Flow Down Requirements:
Seller shall flow down applicable requirements of the Purchase Order to its
sub-tier suppliers at all levels in the supply chain. This includes key
characteristics (when identified), special personnel qualification requirements
and any other general or special requirements necessary to ensure
requirements are met.
2.6 Right of Access
As applicable to the performance of a Purchase Order, the seller hereby grants
the buyer, quality assurance, Western Filament, Inc. customers, and any
applicable Government and regulatory agencies, the right to enter its premises
and all applicable areas, as well as other necessary locations, including sub-
tier suppliers at all levels of the supply chain, during normal business hours
for the purpose of inspection of the Seller’s facilities and systems to ensure
the Seller’s compliance with the terms and requirements of the order,
including quality, records and materials. Reasonable notice of these visitations
will be given.
2.7 Notification
The seller shall notify Western Filament, Inc. of any changes in product
and/or process definition (For Example: merge, type, etc.), changes in
suppliers, and/or changes in manufacturing facilities, for any and all products
on the Purchase Order. The seller shall also notify Western Filament, Inc. of
any non-conforming product. Changes to product, process definition and/or
non-conforming product will be subject to approval by Western Filament, Inc.
2.8 Prevention of Counterfeit Material
2.8.1 The seller shall establish and implement test and inspection
activities necessary to assure the authenticity and conformance of
purchased materials including traceability and documentation
verification, visual examination, and tests and inspections.
2.8.2 Sellers are responsible to maintain a documented counterfeit
materials prevention control plan and flow down applicable
requirements to appropriate sub-tier suppliers and distributors.
AS6174 guidance is recommended as applicable to the level of
risk.
Pursuant to Section 818 of the FY2012 National Defense Authorization Act,
the seller shall be either the original component manufacturer of material, be
an authorized distributor, or have full traceability to product and product
component origin. Material falling outside of this scope may be rejected as
Counterfeit Work.
a. For purposes of this clause, Work consists of those parts delivered under
this Contract that are the lowest level of separately identifiable items (e.g.,
articles, components, goods, and assemblies). “Counterfeit Work” means
Work that is or contains items misrepresented as having been designed
and/or produced under an approved system or other acceptable method.
The term also includes approved Work that has reached a design life limit
WFI Purchasing Terms & Conditions Rev. 3 / MR 2025-05-08or has been damaged beyond possible repair but is altered and
misrepresented as acceptable.
b. Seller agrees and shall ensure that Counterfeit Work is not delivered to
Western Filament.
c. Seller shall only purchase products to be delivered or incorporated as
Work to Western Filament directly from the Original Component
Manufacturer (OCM)/Original Equipment Manufacturer (OEM), or
through an OCM/OEM authorized distributor chain. Work shall not be
acquired from independent distributors or brokers unless approved in
advance in writing by Western Filament.
d. Seller shall immediately notify Western Filament with the pertinent facts
if Seller becomes aware or suspects that it has furnished Counterfeit Work.
When requested by Western Filament, Seller shall provide OCM/OEM
documentation that authenticates traceability of the affected items to the
applicable OCM/OEM.
2.9 AAM Requirements
When Acceptance Authority Media (AAM) are used, seller shall ensure that
AAM (stamps, electronic signatures, passwords, etc.) are defined and
controlled under their quality management system. The use of AAM must be
considered as a personal warranty of compliance and authority. Seller shall,
upon Western Filament, Inc. request, be able to demonstrate evidence of
communication to its employees and its supply chain as applicable.
2.10 General Expectations
Suppliers are a key contributor to WFI’s ability to provide product that
meets our customer’s requirements for product conformity and other
expectations including product safety. As such, suppliers are expected to
provide materials and services that fully meet WFI’s Purchase Order
requirements and to act in an ethical manner in all aspects of our
relationship.
2.11 Foreign Object Debris/Damage (FOD)
Supplier shall maintain good housekeeping practices to preclude
introduction of FOD or damage to any deliverable product/material caused
by foreign object(s). Supplier shall also employ appropriate practices to
assure timely removal of residue/debris generated during manufacturing
operations or tasks.
2.12 Environmental, Health and Safety
Supplier acknowledges and accepts full and sole responsibility to maintain
an environment, health and safety management system (EMS) appropriate
for its business. WFI expects that supplier’s EMS will promote health and
safety, environmental stewardship and pollution prevention. Seller shall not
deliver items that contain any asbestos mineral fibers.
WFI Purchasing Terms & Conditions Rev. 3 / MR 2025-05-08